RIGID Constructors

Accounting Operations Specialist

• Manage accounts payable operations, including vendor invoice processing, GL coding, project/job cost coding, approval workflows, documentation, and payment research within Spectrum ERP.

• Reconcile vendor statements and open items, investigate aging balances and discrepancies, and resolve issues involving invoices, payments, purchase orders, and accounting records.

• Research and resolve coding, documentation, approval, and invoice exceptions while coordinating with Accounting, Operations, Equipment & Facilities, HR, Project Teams, and vendors.

• Support month-end AP activities through review and resolution of outstanding items and preparation and maintenance of supporting accounting documentation.

• Coordinate equipment-related invoice coding and project/job cost allocation using equipment assignment records, tracking workbooks, and supporting documentation.

• Develop and maintain AP SOPs, process documentation, job aids, training materials, templates, and recurring tracking tools.

• Identify workflow inefficiencies and recommend process improvements to improve accuracy, consistency, and operational efficiency.

• Support vendor onboarding and payment activities, including ACH, wire, manual check, recurring payment, and auto-draft research.

• Serve as a resource for AP workflow questions, exception handling, coding issues, and process clarification, supporting cross-training and knowledge transfer.

• Maintain documentation and records supporting accounting activities, audits, vendor inquiries, and financial discrepancy resolution.

RIGID Constructors

Accounts Payable Specialist

• Processed and verified high-volume invoices with accuracy, proper GL coding, and compliance with company policies and internal controls across a multi-entity construction environment.

• Managed vendor accounts end-to-end including reconciliations, discrepancy resolution, and relationship maintenance across an active supplier base.

• Identified procedural gaps and built more efficient workflows for recording, routing, and communicating financial information across departments, laying the groundwork for the process improvement initiatives carried forward into the Accounting Operations Specialist role.

Lofton Staffing for RIGID Constructors

Receptionist

• Served as the primary point of contact for a multi-department construction office, managing communications, scheduling, and visitor coordination.

• Created written onboarding documentation and trained replacement staff, ensuring zero disruption to office operations during transitions.

• Supported cross-departmental administrative functions including recordkeeping, supply management, and internal routing of correspondence.

  
  

FaceologyOMT

Operations & Administrative Coordinator

• Streamlined workflows, managed global scheduling, and ensured accurate recordkeeping for clients and patients across departments.

• Designed and implemented process improvements including SEO strategies, social media systems, and AI tools to enhance team efficiency.

• Trained staff on new software and technology, providing ongoing support and troubleshooting.

  
  

Homeschool Educator

• Developed individualized curriculum, tracked developmental milestones, and maintained progress documentation for a student successfully transitioned into a traditional academic environment.